Records Office

About Us

The mission of the Three Affiliated Tribes Records Office is to preserve and make available to the public the permanent and essential governmental record of Tribal Business Council of the Mandan Hidatsa and Arikara Nation.  The Records Office maintains the official record of tribal government actions. The office is responsible for taking and processing the minutes of the Tribal Council meetings and other tribal meetings as prescribed. The Records Office functions as a liaison between tribal members, tribal program staff, and tribal entities. The Records Office disseminates information regarding actions taken by the Tribal Council and/or Committees of the Tribal Council.  Under the Three Affiliated Tribes Executive Secretaries Authority, the Records Office assists with any and all Three Affiliated Tribes Official Elections / Secretarial Elections notification of Tribal Council meetings. Carry out any and all duties / tasks as Directed by the Three Affiliated Tribes, Standing-Executive Secretary and development of Records Management Policy & Procedures.

Upcoming MeetingS/Agendas

• *See Calendar at the bottom of this page for upcoming meetings. Tribal Business Council Meetings are broadcasted on KMHA FM 91.3 FM.

Policies & Procedures

• Records Management Policy

  (Approved by 02-198-MWJR - 10-10-2002)

  • 14-176-VJB- Establishment of the Records Office & funding

  • 07-080-VJB- Conversion of records to digital format

  • 03-173-DSB - Presenting resolutions

  • 02-041-MWJR - Access to Closed Session Audio

  • Records Management Plan (In Progress)

• Getting On the Agenda (pdf)

• LIST OF COMMITTEE MEMBERS & AGENDA CONTACTS

• Resolution Process

• PRESENTING AT COUNCIL & COMMITTEE MEETINGS

• Conduct in the Chambers

• How To Request Information

• Order of Business

  • 14-023-VJB

  • 06-050-NH

  • 04-002-NH

  • 01-257-MWJR

• Articles of Incorporation (11-126-VJB) - Corporation Act)

  • Filing of Articles of Incorporation - Duplicate originals of the articles of incorporation shall be delivered to the Tribal Secretary for the Three Affiliated Tribes. If the Tribal Secretary finds that the articles of incorporation conform to tribal law, the Secretary shall: (a) Endorse on each such duplicate originals the word "filed" and the month, day and year of the filing thereof; (b) Maintain one such duplicate original in the Tribal Secretary's office; and (c) Issue a Certificate of Incorporation to which the Secretary shall affix the duplicate original and return it to the incorporators. Fee: Free [See Section XIV- Corporation Act]

  • Filing of Amended or Restated Articles - Follow the same original filing process. New Issuance date and certificate. Fee: Free [See Section XVIII- Corporation Act]

  • Filing Articles of Dissolution - Fee: Free- [See Section XX- Section XXVIII - Corporation Act]

  • Certificates of Existence With Status In Good Standing. Fee: Free - Upon filing an annual report with the Tribal Secretary the corporation will receive the Certificate. - Fee: Free- [See Section XXXVIII- Corporation Act] - Contact the Tax Dept. to start process.

• Limited Liability Company Code (19-069-FWF) - This Section is In Progress

  • Filing - Submit (2) copies of the Articles of Organization & $100 Filing Fee

  • Notice of Transfer - Name Change

  • Articles of Organization; Contents; Amendment.

  • Certificate of Good Standing Request & Fee.

  • Annual Reporting

  • Notice of Resignation of the Registered Agent

  • Change of Registered Office

  • Notice of Delinquency

  • Notice of Suspension

  • Voluntary Dissolution

  • Involuntary Dissolution

  • Notice of Dissolution/Certificate of Dissolution

  • Submission of the Articles of Merger

Single Heir Rule (.pdf)

Forms

• Resolution Request form (pdf)

• Minutes Request form (pdf) Updated 3/15/2023

• Committee Agenda Request Form (pdf) Updated 3/15/2023

• Resolution Template (doc)

• Agenda Template (In Progress)

Our Office

Councilman Fred W. Fox
Executive Secretary of the Tribal Business Council
(701) 627-8249

Mike Stevens
Records Manager
Office:(701) 627-8111 Cell: (701) 421-1968
msteve@mhanation.com

Crystal Taylor
Recording Secretary I
(701) 627-8131

B.J. Brady
Recording Secretary II
(701) 627-6424

Whirlwind Bull Yellow Bear
Recording Secretary III
(701) 627-6432

Hours

Monday-Friday 8:00am-4:30pm

LOCATION

Tribal Administration
307 5th Avenue
New Town, ND 58763

NOTE: Our Office has relocated to the new Administration building and located in Office no. 1000

Reminder: 

To receive email notifications of upcoming Tribal Business Council meetings and agenda direct an email request to the Records Manager at msteve@mhanation.com

Meeting Minutes Index

| 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003  | 2002 | 2001 | 2000 | 1999 | 1998 | 1997 | 1996 | 1995 | 1994 | 1993 | 1992 | 1991 | 1990 | 1989 | 1988 | 1987 | 1986 | 1985 | 1984 | 1983 | 1982 | 1981 | 1980 | 1979 | 1978 | 1977 | 1976 | 1975 | 1974 | 1973 | 1972 | 1971 | 1970 |1969 | 1960 |

Resolution Index 

| 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003  | 2002 | 2001 | 2000 | 1999 | 1998 | 1997 | 1996 | 1995 | 1994 | 1993 | 1992 | 1991 | 1990 | 1989 | 1988 | 1987 | 1986 | 1985 | 1984 | 1983 | 1982 | 1981 | 1980 | 1979 | 1978 | 1977 | 1976 | 1975 | 1974 | 1973 | 1972 | 1971 | 1970 | 1969| 1960 | 1956 |

• Tribal Council Resolutions, Minutes, and Related Records, 1902 - 1955

Historical Documents

• Constitution (2010)

• Listing of Tribal Council Members by Year

• 1825 - Treaty with the Arikara Tribe, 1825.

• 1825 - Treaty with the Mandan Tribe, 1825.

• 1838 Act of Congress Douglas Railway Right of Way Record Group 94 Records of the Adjutant Generals Office, 1762 - 1984

• 1851 - Fort Laramie Treaty of 1851.

• 1866 - Agreement at Fort Berthold, 1866.

• 1870 - Executive Order of 1870 (Unavailable)

• 1870 - Appropriations Indian service -- Fort Berthold Agency. Letter from the Secretary of the Interior Recommending an Appropriation to Pay Outstanding indebtedness on account of the Indian service at Fort Berthold Indian agency. February 18, 1870. -- Referred to the Committee on Appropriations and Ordered to be Printed

• 1873-1900. Reports of Inspections of the Field Jurisdictions of the Office of Indian Affairs, Fort Berthold Agency

• 1880 - Executive Order of 1880

• 1886 - Agreement with the Arickaree, Gros Ventre and Mandan, 1886.

• 1867-1880 - Letters Received by the Office of Indian Affairs from the Fort Berthold Agency, 1867-1880: 1880

• 1934 - Indian Reorganization Act

• 1921-1938 - Superintendents' Annual Narrative and Statistical Reports: Fort Berthold: 1921-38

• 1946 - First Deficiency Appropriation Bill, 1946

• 1946 - An Act for the Relief of the Indians of the Fort Berthold Reservation in North Dakota

• 1948 - War Department Civil Appropriation Bill, 1948

• 1948 - An Act Providing for the Per Capita Payment of Certain Moneys Appropriated in Settlement of Certain Claims of the Indians of the Fort Berthold Indian Reservation in North Dakota

• 1949 - Compensation to Fort Berthold Indians, North Dakota, for Lands Taken in Connection with the Garrison Dam Project

• 1951 - Changing the Name of the Reservoir to be Formed by the Garrison Dam, Garrison Dam, N. Dak., N. Dak., Known as Garrison Reservoir, to Lake Thompson

• 1956 - An Act to Provide for the Segregation of Certain Funds of the Fort Berthold Indians on the Basis of Membership Roll Prepared for Such Purpose

• 1956 - A Bill to Provide for the Acquisition of a Site and the Erection Thereon of a Permanent Museum Building to House the Relics and Other Items of Historical Value of the Fort Berthold Indians

• 1962 - An Act to Provide for the Use of Lands in the Garrison Dam Project by the Three Affiliated Three Affiliated Tribes of the Fort Berthold Reservation

• 1969 - An Act to Declare that the United States Shall Hold Certain Land in Trust for the Three Affiliated Tribes of the Fort Berthold Reservation, North Dakota

• 1970 - Authorizing the Mortgaging of Tribal Lands on the Fort Berthold Reservation for Certain Purposes

• 1983 - Authorizing the Secretary Authorizing the Secretary of the Interior to set aside certain judgment funds of the The judgment funds of the Three Affiliated Three Affiliated Tribes of Tribes of Fort Berthold Reservation in North Dakota

• 1986 - Water Resources Development Act of 1986

• 1992 - Duncan Energy v. Three Affiliated Tribes (1992)

• 1994 - Duncan Energy v. Three Affiliated Tribes (1994)

• 1994 - Technical Corrections in Certain Indian Laws

• 2010 - Decennial Census of Population and Housing Tribal Tract Reference Map for Fort Berthold Reservation

• 2017 - Opinion Regarding the Status of Mineral Ownership Underlying the Missouri River within the Boundaries of the Fort Berthold Reservation (North Dakota)

• 2022 - Opinion Regarding the Status of Mineral Ownership Underlying the Missouri River Within the Boundaries of the Fort Berthold Reservation (North Dakota)

Charters

• Alphabetical Index

Tribal Codes

 Index (See Tribal Court & or TAT Legal Dept. for Current Code)

Boards & Commissions (In Progress)