Records Office

 

About Us

The mission of the Three Affiliated Tribes Records Office is to preserve and make available to the public the permanent and essential governmental record of Tribal Business Council of the Mandan Hidatsa and Arikara Nation.  The Records Office maintains the official record of tribal government actions. The office is responsible for taking and processing the minutes of the Tribal Council meetings and other tribal meetings as prescribed. The Records Office functions as a liaison between tribal members, tribal program staff, and tribal entities. The Records Office disseminates information regarding actions taken by the Tribal Council and/or Committees of the Tribal Council.  Under the Three Affiliated Tribes Executive Secretaries Authority, the Records Office assists with any and all Three Affiliated Tribes Official Elections / Secretarial Elections notification of Tribal Council meetings. Carry out any and all duties / tasks as Directed by the Three Affiliated Tribes, Standing-Executive Secretary and development of Records Management Policy & Procedures.

Upcoming MeetingS/Agendas

*See Calendar at the bottom of this page for upcoming meetings. Tribal Business Council Meetings are broadcasted on KMHA FM 91.3 FM.

Policies & Procedures

  • Records Management Policy

    (Approved by 02-198-MWJR - 10-10-2002)

    • 14-176-VJB- Establishment of the Records Office & funding

    • 07-080-VJB- Conversion of records to digital format

    • 03-173-DSB - Presenting resolutions

    • 02-041-MWJR - Access to Closed Session Audio

    • Records Management Plan (In Progress)

  • Getting On the Agenda (pdf)

  • LIST OF COMMITTEE MEMBERS & AGENDA CONTACTS

  • Resolution Process

  • PRESENTING AT COUNCIL & COMMITTEE MEETINGS

  • Conduct in the Chambers

  • How To Request Information

  • Order of Business

  • Articles of Incorporation (11-126-VJB) - Corporation Act)

    • Filing of Articles of Incorporation - Duplicate originals of the articles of incorporation shall be delivered to the Tribal Secretary for the Three Affiliated Tribes. If the Tribal Secretary finds that the articles of incorporation conform to tribal law, the Secretary shall: (a) Endorse on each such duplicate originals the word "filed" and the month, day and year of the filing thereof; (b) Maintain one such duplicate original in the Tribal Secretary's office; and (c) Issue a Certificate of Incorporation to which the Secretary shall affix the duplicate original and return it to the incorporators. Fee: Free [See Section XIV- Corporation Act]

    • Filing of Amended or Restated Articles - Follow the same original filing process. New Issuance date and certificate. Fee: Free [See Section XVIII- Corporation Act]

    • Filing Articles of Dissolution - Fee: Free- [See Section XX- Section XXVIII - Corporation Act]

    • Certificates of Existence With Status In Good Standing. Fee: Free - Upon filing an annual report with the Tribal Secretary the corporation will receive the Certificate. - Fee: Free- [See Section XXXVIII- Corporation Act] - Contact the Tax Dept. to start process.

  • Limited Liability Company Code (19-069-FWF) - This Section is In Progress

    • Filing - Submit (2) copies of the Articles of Organization & $100 Filing Fee

    • Notice of Transfer - Name Change

    • Articles of Organization; Contents; Amendment.

    • Certificate of Good Standing Request & Fee.

    • Annual Reporting

    • Notice of Resignation of the Registered Agent

    • Change of Registered Office

    • Notice of Delinquency

    • Notice of Suspension

    • Voluntary Dissolution

    • Involuntary Dissolution

    • Notice of Dissolution/Certificate of Dissolution

    • Submission of the Articles of Merger

Single Heir Rule (.pdf)

Forms

Our Office

Councilman Fred W. Fox
Executive Secretary of the Tribal Business Council
(701) 627-8249

Mike Stevens
Records Manager
Office:(701) 627-8111 Cell: (701) 421-1968
msteve@mhanation.com

Crystal Taylor
Recording Secretary I
(701) 627-8131

B.J. Brady
Recording Secretary II
(701) 627-6424

Whirlwind Bull Yellow Bear
Recording Secretary III
(701) 627-6432

Hours

Monday-Friday 8:00am-4:30pm

LOCATION

Tribal Administration
307 5th Avenue
New Town, ND 58763

NOTE: Our Office has relocated to the new Administration building and located in Office no. 1000

 

Reminder: 

To receive email notifications of upcoming Tribal Business Council meetings and agenda direct an email request to the Records Manager at msteve@mhanation.com

 

Meeting Minutes Index

| 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003  | 2002 | 2001 | 2000 | 1999 | 1998 | 1997 | 1996 | 1995 | 1994 | 1993 | 1992 | 1991 | 1990 | 1989 | 1988 | 1987 | 1986 | 1985 | 1984 | 1983 | 1982 | 1981 | 1980 | 1979 | 1978 | 1977 | 1976 | 1975 | 1974 | 1973 | 1972 | 1971 | 1970 |1969 | 1960 |

Resolution Index 

| 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003  | 2002 | 2001 | 2000 | 1999 | 1998 | 1997 | 1996 | 1995 | 1994 | 1993 | 1992 | 1991 | 1990 | 1989 | 1988 | 1987 | 1986 | 1985 | 1984 | 1983 | 1982 | 1981 | 1980 | 1979 | 1978 | 1977 | 1976 | 1975 | 1974 | 1973 | 1972 | 1971 | 1970 | 1969| 1960 | 1956 |